Stallholder Terms & Conditions

Applicable to all events organised by Realm Events Ltd within the United Kingdom.

1. General Information

These Terms & Conditions apply to all stallholders (“you”) taking part in any event organised by Realm Events Ltd (“we”, “our”, “us”). By booking a pitch, you agree to comply with the following terms.

2. Booking and Payment

Stallholder pitchs are allocated on a first-come, first-served basis. Bookings are only confirmed once full payment has been received. Payments must be made via the methods specified on our website or invoice. The price for each pitch is as listed on the stallholder information page. Realm Events Ltd reserves the right to refuse or cancel a booking at our discretion (e.g. where the stallholder’s products are not suitable for the event).

3. Pitch Allocation and Setup

Each stallholder pitch is typically 2m x 2m unless otherwise stated. Stallholders are responsible for providing their own display equipment (tables, shelves, etc.) unless hired directly from us. For health and safety reasons, all items must be displayed on tables, shelves, or within boxes. Products may not be placed directly on the floor. Setup and takedown times will be communicated before the event and must be strictly followed. Stallholders arriving late may be refused entry if setup cannot be completed before doors open for general admission.

4. Insurance and Liability

Public Liability Insurance (PLI) is mandatory for all stallholders. PLI is included in the standard booking fee unless you provide your own valid PLI, in which case a discount will apply (as stated on the booking page). Stallholders must supply proof of valid PLI at least 14 days before the date of the event they are attending if using their own insurance. Stallholders accept full responsibility and liability for any damage, loss, or injury caused by themselves, their staff, or their products during setup, throughout the event, and during takedown. Realm Events Ltd will not be held responsible for any loss, theft, or damage to stock, equipment, or personal belongings. Stallholders attend and trade at their own risk.

5. Health & Safety

All electrical equipment brought onto the premises must be PAT tested and in safe working order. Walkways and emergency exits must remain clear at all times. Stallholders are responsible for ensuring their setup is safe, stable, and does not pose a hazard to others. Any accidents, injuries, or damage must be reported immediately to event staff.

6. Prohibited Items

To ensure a safe and family-friendly environment, the following items are strictly prohibited:

• Food or drink intended for sale or free distribution (unless approved in writing).
• Alcohol, tobacco, or vaping products.
• Weapons, imitation weapons, or sharp items.
• Counterfeit, pirated, or unlicensed goods.
• Any products deemed offensive, inappropriate, or unsafe by Realm Events Ltd staff.
• Any items that breach UK law or venue regulations.

Realm Events Ltd reserves the right to remove any stallholder or item from sale that breaches these rules.

7. Cancellations and Refunds

Stallholder cancellations must be made in writing. Cancellations made more than 30 days before the event they are attending will receive a refund, subject to a 10% administration fee. Cancellations made within 30 days of the event they are attending are non-refundable. If an event is postponed or cancelled by Realm Events Ltd, you will be offered either a transfer to a future event or a full refund. Realm Events Ltd is not liable for losses caused by events beyond our control (e.g. weather, transport disruption, venue issues).

8. Conduct and Behaviour

Stallholders must conduct themselves professionally and respectfully at all times. Abusive, aggressive, or inappropriate behaviour towards staff, visitors, or other stallholders will not be tolerated. Stallholders must keep their pitch clean and tidy, and remove all waste before leaving. Amplified sound, loud music, or other disruptions are not permitted without prior approval.

9. Photography and Promotion

By attending, stallholders consent to Realm Events Ltd using event photography or video for promotional purposes. Stallholders are welcome to promote their own participation on social media and may tag Realm Events Ltd in posts.

10. Legal and Governing Law

These Terms & Conditions are governed by and interpreted in accordance with the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.